How clients see and complete tasks

How tasks work on the client side: marking them complete, recording results, checking history, and opening your videos and audio notes.

Written by Ben July 21, 2026

Everything you assign reaches your client as a task, whether it's an exercise, a check-in question or a reminder. Every task behaves the same way, so once a client understands one, they understand the whole plan.

Logging a result and completing a task, recorded with demo data (0:14, no sound).

How tasks look

Each task sits in its own white box.

A client plan in the QuickCoach app with tasks in their own boxes: Bike warm-up under a Warm-up heading and Bench press under a Main lift heading, each with a Complete button, chips for reps, sets, rest and load, a Result box, a Last line and collapsible Task Notes

The client view lines up closely with what you build, but not identically. Here's the same task on your side and theirs.

The same task shown side by side in the coach's plan builder and the client app

The Complete button and collapsing a task

Each task has a Complete button. Tapping it marks the task done: the button turns green, reads "Done", and the task collapses. Tapping "Done" marks it incomplete and opens it up again. Clients use this to fold away what they've finished and keep the current task in view. Tapping a task's name also opens or closes it without changing whether it's done.

A client's plan with Bike warm-up and Bench Press marked Done in green and collapsed, each name struck through with its result underneath (Result: 60 kg x 8, 8, 7), and Chin-up still open with its Complete button

The results box

Clients type into the results box to record how the task went. QuickCoach saves automatically as long as they're connected to the internet, so if they leave the page and come back later, their entry is still there.

Note: Results boxes are limited to 50 characters. That's deliberate, and there's more on why below.

The Bench Press task with 60 kg x 8, 8, 7 typed into the results box, above the Last line

History and the "Last:" line

Under the results box there's a line that reads "Last:". Clients will see one of three things there.

Their most recent result for that task.
A dash, meaning there are no previous entries for that task yet.
"Untracked", meaning the task isn't in your task library, so history isn't being tracked for it.

A Chin-up task with an empty Result box and the underlined Last: link under it showing Bodyweight x 6, 5, 5

Viewing the full history

Tapping "Last:" opens a pop-up with the client's entire history for that task. It lists the workout name, the date it was completed, the result and the status. Ticking the "Hide empty" checkbox hides entries with no result; unticking it brings them back.

The Past Performance pop-up for Chin-up with the Hide empty box ticked, listing Upper Body A plans from Week 6 back to Week 3, each with its date, result and a Completed status

Note: History entries carry one of two statuses. "Completed" means the plan that task was in has been submitted. "Unfinished" means the client hasn't submitted that plan yet.

You can review the same history from your side. See how to see your client's history.

Viewing videos and images

Tasks with media attached show icons the client can tap. The video camera icon opens the video and the picture icon opens the photos.

Adding images to a task and the client viewing them, recorded with demo data (0:17, no sound).

A task with the video camera and picture icons visible

Inside the viewer, the play button starts the video, the small squares flip between the available video and images, and the X closes it. To attach videos or images on your side, see adding media to tasks.

Listening to audio notes

The microphone icon opens any audio note you've recorded on the task.

Recording an audio cue and the client playing it, recorded with demo data (0:17, no sound).

A task with the microphone icon for an audio note

The player works like any other: play to listen, the speaker icon to change volume or mute, the cast icon to send it to a compatible device, and a speed control to change playback speed. Recording these on your side is covered in the audio section of adding media to tasks.

To-do lists and non-training tasks

Coaching is more than sets and reps, and a task doesn't have to be an exercise. You can put anything on a client's plan: hit a step count, prep meals on Sunday, book a mobility session, read an article you've sent. Add these in the plan builder like any exercise. The client taps Complete on each one as they go, so accountability doesn't depend on them remembering to message you.

A client plan called Weekly to-dos with non-training tasks: Hit 8,000 steps every day marked Done, then Prep lunches for the week, Take progress photos and Fill in your weekly check-in, each with a Complete button. The open tasks show a Result box and a crossed-out Last: Untracked line, as they aren't in the task library

Ideas that work well:

Daily targets: water, steps, sleep
Weekly admin: measurements, progress photos, meal prep
One-off actions: fill in a check-in form, watch a technique video

Tasks are unlimited on every plan. For behaviours you want tracked every day, habit tracking is the better fit. Free coaches get one active done/not-done habit per client, and Pro adds more habits, richer check-ins and history.

Looking for your own to-do list? Coaches get a private one, separate from anything clients see. It lives in your Notification Center, next to your client activity feed. See the Notification Center and to-do list, and the QuickCoach to-do list guide on our main site for how coaches use it to run a tighter week.

Frequently asked questions

Can clients share images or videos back with me?

Not through the task itself. You can give them instructions instead, for example a link where they can upload any videos or photos they'd like you to review.

Why is the results box capped at 50 characters?

It's a constraint we added on purpose. Limiting the space pushes clients to share what matters most rather than leaving you drowning in information. Anything longer can go in as text or audio feedback when they submit, covered in submitting a plan and leaving feedback.

I changed a task's notes, video or images. Why didn't it update for my client?

Changes to a task only apply going forward; past uses of the task keep the old version. To update a task a client already has, open each plan and reselect the task. See editing a plan for the full rules on what updates where.

Grouped tasks look slightly different on the client side. See the client view section of headings and supersets.